ScalePlantScalePlant

Custom software development for businesses

When spreadsheets, a notebook and three different programs aren't enough, we build a system around how your business works: clients, jobs, stock, bookings and documents in one place.

Before and after

What changes

  • Today

    Information is spread over spreadsheets only one person understands.

    After

    The whole team works in one system, with up-to-date information.

  • Today

    Off-the-shelf software makes you bend the business to fit it.

    After

    The software follows your processes, not the other way round.

  • Today

    You pay for several programs that don't talk to each other.

    After

    One system, connected to what you have to keep, such as certified invoicing.

What we build

What we build

  • Job and service management

    Quotes, tasks, crews, hours and materials for every job.

  • Stock and orders

    Stock in, stock out and low-stock alerts, linked to sales.

  • Bookings and appointments

    A calendar for rooms, vehicles, accommodation or services, with automatic confirmations.

  • Document management

    Contracts, forms and files organised by client or job, with search.

  • Client portal

    A space where clients see the status of their request, their documents and invoices.

  • Field team app

    On the phone, to log work, photos and signatures on site.

Works with the tools you already use

A few examples. If you use something else, we'll find a way to connect it.

  • Moloni,
  • InvoiceXpress,
  • PHC,
  • Primavera,
  • Sage,
  • Microsoft 365,
  • Google Workspace,
  • Stripe,
  • WhatsApp,
  • Excel
How we work

How we work

Four steps, no surprises. You always know what comes next and what it costs.

  1. Step 1

    Discovery call

    30 minutes, free. Show us how you work today and where time gets lost.

  2. Step 2

    Written proposal

    What we'll build, the timeline and the price, before we start.

  3. Step 3

    Built in short deliveries

    You see the system working early and adjust it with us along the way.

  4. Step 4

    Launch and follow-up

    We put it live, train your team and stay close for the first weeks.

Frequently asked questions

What is custom management software?

Custom management software is a program built around how your business works: jobs, stock, bookings, documents or your team. Instead of bending your work to fit generic software, the screens and steps match what your people already do, and it connects to the tools you keep.

When is custom software better than off-the-shelf software?

When the business runs on spreadsheets, paper or several apps that do not talk to each other. If your team copies data between programs or keeps work in their heads, a custom system usually pays off. If an off-the-shelf tool fits well, we tell you to use it.

What is the difference between a CRM and an ERP?

A CRM manages customers and sales: contacts, quotes and follow-ups. An ERP manages the running of the business: stock, purchases, invoicing and accounts, like PHC, Primavera or Sage. A custom system can cover the part you are missing and connect to the rest.

Can custom software connect to Moloni, PHC, Primavera or Sage?

Yes. We connect your system to the invoicing and accounting software you already use, such as Moloni, InvoiceXpress, PHC, Primavera or Sage, plus Excel, Microsoft 365 or Google Workspace. Data is entered once and appears everywhere it is needed.

How much does custom software cost?

Custom software has a fixed price agreed before we start, set after the free audit. It depends on how many screens, users and connections you need. We usually start with the smallest useful version, so you first pay for what you will actually use.

How long does it take to build custom management software?

A first working version usually takes four to ten weeks. We build in small steps, show it to your team every week or two and launch the most useful part first, so people start using it before the whole system is finished.

Who owns the code and the data?

You do. The code, the data and the hosting accounts are in your name, with no lock-in, and everything is documented. Nothing is rented from us. If you ever want another team to carry on the work, they can do so without trouble.

Is custom software secure and GDPR compliant?

Yes, when it is built properly. Each person only sees what their role needs, data is backed up and encrypted, and every change is logged. We choose hosting in the region you need and document where your data lives.

Can my team use the system on a phone?

Yes. The system works in the browser on computers, tablets and phones, so people in the field can update a job, take a photo or check stock without going back to the office. Nothing needs to be installed from an app store.

What happens after launch, and how do we start?

After launch we include support, fix problems quickly and add features as your business changes. To start, book a free 30-minute call: we look at how work flows today and propose the first version with a fixed price.

Tell us what takes up most of your time.

On a free 30-minute call we'll see where AI or a custom system can save you hours, and tell you if it isn't worth it.

Prefer to talk now? Call +351 923 297 565

  • A 30-minute call, free
  • A written proposal with a fixed price
  • If it isn't worth it, we say so
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